Monday vs Zoho: Which One is Better in 2024/2025?

The right project management and CRM tool can be the heartbeat of your business, ensuring that everything runs smoothly, from planning to execution. In 2025, the competition between platforms like Monday.com and Zoho is heating up as businesses look for the perfect solution to manage their operations. But which one is the better fit for your company? Whether you're a small startup or a growing enterprise, we’ll break down the key features, pros, cons, pricing, and services of both Monday.com and Zoho to help you make the right choice.

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What is Monday.com?

Monday.com is a flexible work management platform that gives teams control over their projects. Its simple visual interface helps teams plan, organize, and track their work in a way that keeps everyone in the loop. Whether you’re tracking sales, managing marketing campaigns, or handling complex IT projects, Monday.com easily adapts to any workflow. The platform offers an all-in-one space where your team can collaborate, automate tasks, and stay on top of every detail. 

Features of Monday.com

Visual Boards: 

Monday.com’s boards are the foundation of its platform. The boards make it incredibly easy to organize tasks, set deadlines, and see the big picture of your projects in a single glance.

Automation Options: 

With Monday.com, you can automate repetitive tasks like notifications, status changes, and email alerts. This feature saves time and allows your team to focus on more meaningful work instead of getting bogged down in manual updates.

Wide Range of Integrations: 

Monday.com integrates with popular third-party apps like Slack, Google Drive, Microsoft Teams, etc. This means you can bring all your favorite tools into one space, creating a more cohesive workflow.

Time Tracking: 

If your team needs to track time spent on tasks or projects, Monday.com includes time-tracking capabilities. This is particularly useful for billing clients, measuring productivity, or monitoring project timelines.

Collaboration Tools: 

Collaboration is critical in any team, and Monday.com makes it easy with its built-in communication features. You can add comments, tag team members, and share updates within the platform, making collaboration more fluid and transparent.

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>> Related Post: Best Monday.com Consulting & Implementation Partners in 2025

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Pros and Cons of Monday.com

Pros:

• Easy-to-Use Interface: Monday.com’s drag-and-drop interface is designed to be user-friendly, allowing even non-technical team members to get on board quickly.
• Custom Workflows: You can create workflows specific to your team’s unique needs, whether you’re managing projects, sales pipelines, or marketing campaigns.
• Automated Task Management: By automating routine tasks, Monday.com helps reduce the administrative burden on your team.

Cons:

• Overwhelming for Simple Projects: The range of features may feel unnecessary and overwhelming for teams with simpler workflows or smaller projects.
• Limited Resource Management: While Monday.com can track tasks and deadlines, it doesn’t provide the best resource management features needed for larger, more complex projects.

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What is Zoho?

Zoho is a suite of cloud-based tools that offers everything from CRM (Customer Relationship Management) to project management. Specifically, Zoho Projects is designed to help teams manage their tasks and projects, while Zoho CRM helps businesses keep track of customer interactions and sales pipelines. With Zoho, you can access a wide array of features that enable you to handle projects, track tasks, and ensure smooth operations across your organization.

Features of Zoho

Comprehensive Project Management: 

Zoho Projects includes tools for task management, milestone tracking, Gantt charts, and time tracking. You can create tasks, assign them to team members, and set deadlines to ensure that projects stay on track.

Resource Allocation: 

Zoho allows you to manage resources efficiently by giving you a clear view of who is working on what and how much time they spend. This helps prevent bottlenecks and ensures that everyone is working at capacity.

Budget Tracking: 

Zoho Projects offers budgeting features that allow you to monitor expenses, track costs, and ensure that projects remain within budget.

Integration with Zoho Apps: 

Zoho Projects integrates smoothly with other apps in the Zoho suite, such as Zoho CRM, Zoho Books, and Zoho Invoice. This makes it an ideal choice if you already use other Zoho products.

Collaboration Tools: 

Zoho offers collaboration features that enable team members to collaborate in real time, share updates, and keep everyone in the loop.

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>> Related Post: Best Zoho CRM Consulting & Implementation Partner in 2025

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Pros and Cons of Zoho

Pros:

• Affordable Pricing: Zoho offers more affordable pricing plans than many other project management tools, making it a great option for small businesses or startups.
• Resource and Budget Management: Zoho excels in resource allocation and budget management, allowing businesses to track human and financial resources easily.
• Comprehensive Suite: Zoho integrates well with other Zoho products, giving businesses access to a full suite of tools for managing various aspects of their operations.

Cons:

• Limited Automation: While Zoho has automation features, they are not as advanced as Monday.com. This may require more manual work for teams relying on automation.
• Steeper Learning Curve: With its wide array of features, Zoho may feel more complicated to new users than Monday.com's simplicity.

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Monday.com Pricing

Monday.com offers a range of pricing plans, starting with a free version for individuals or small teams. Paid plans start at a basic level and increase in cost depending on the number of users and the features you need. As your team grows, you can upgrade to plans that include advanced features like automation, time tracking, and integrations. Pricing is typically tiered, making finding a plan that fits your budget easy.

Zoho Pricing

Zoho’s pricing is designed to be flexible and affordable. Zoho offers a free version for small teams or individuals, and its paid plans are very competitive, especially for small businesses. Zoho’s pricing tends to be slightly lower than Monday.com, which can be a deciding factor for companies operating on tighter budgets.

Monday.com vs. Zoho: Which is Better in 2025?

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Whizzbridge’s Monday.com & Zoho Services

At Whizzbridge, we understand that every business has unique needs, which is why we offer various CRM consulting services including a full range of Monday.com and Zoho services:

• Monday.com Professional Services: We help businesses set up Monday.com to meet their specific project management requirements, ensuring that workflows are aligned with your team’s goals.

• Zoho Professional Services: Our team offers personalized consulting services to help businesses get the most out of Zoho’s CRM tools.

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Conclusion

The choice between Monday.com and Zoho in 2025 ultimately comes down to what your business needs. Monday.com offers a visually intuitive and highly customizable platform with strong automation features, making it a great fit for teams that need a more interactive, real-time workspace. Zoho, on the other hand, shines when it comes to resource management, budgeting, and affordability, making it a fantastic option for businesses that need these specific tools.

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FAQs: Zoho vs Monday.Com in 2025

1. Which platform is easier to learn?

Monday.com has a simpler, more visual interface, which makes it easier for beginners to get started. Its drag-and-drop system is intuitive, helping users quickly understand how to organize tasks. On the other hand, Zoho, while powerful, comes with a steeper learning curve. Its vast array of features and integrations can be overwhelming for first-time users, though it is highly capable once mastered.

2. Is Zoho cheaper than Monday.com?

Yes, Zoho is generally more affordable than Monday.com. Zoho offers flexible pricing plans that cater to a wide range of businesses, from startups to large enterprises. Monday.com tends to have higher-tier pricing, especially as you unlock more advanced features such as automation and integrations. However, the cost may be justified depending on your needs and the scale of your projects.

3. Which platform is better for small businesses?

For small businesses, the answer depends on what you’re looking for. If ease of use and quick setup are your priorities, Monday.com is likely the better option due to its simple interface and customizable workflows. If budget constraints and deeper project management features are more critical, Zoho could be a better fit with its more affordable pricing and extensive set of tools.

4. How do the collaboration tools compare?

Monday.com excels in real-time communication and collaboration. It has built-in tools that make it easy for team members to interact directly on tasks, with comments, updates, and file sharing in one place. Zoho also offers collaboration tools, but they tend to focus more on coordination rather than live, real-time interaction. If immediate collaboration is a priority, Monday.com may have the edge.

5. Can Monday.com and Zoho integrate with other apps?

Both Monday.com and Zoho offer strong integrations with a variety of third-party apps. Monday.com integrates seamlessly with popular apps like Slack, Google Drive, and Zoom. Zoho, on the other hand, shines with its integration across the Zoho ecosystem (CRM, Books, Mail, etc.), and it also integrates with other popular tools. If you’re already using Zoho products, sticking with Zoho might be more efficient.

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